The City of Emporia Accounting office is staffed by the City Treasurer and two staff members. This office is responsible for all accounting and financial processing and reporting. This includes the General Ledger functions, Accounts Payable, Accounts Receivable, Fixed Assets, Payroll processing, Vehicle Maintenance, Budget reports and preparation of federal and state tax reports.
The City of Emporia has received the Annual Comprehensive Financial Report for 36 consecutive years. The Accounting Department is ultimately responsible for maintaining the accounting records required to achieve this award.
The following financial reports are available. For more information about these reports, please contact the finance department at 620-343-4286.
Payments accepted by mail, City Hall drop box on 5th Avenue, by phone, or in person.
After bills are entered into the financial system, the Accounts Receivable Department maintains the invoice records and facilitates collection of payment son behalf of the issuing department.
INVOICE PAYMENT STATUS
Vendors providing goods and/or services to the City of Emporia will need to have a Current W-9 (PDF) on file with the City. The City issues payments on the 10th and 20th of every month. Invoices are required to be reviewed and approved by the ordering department prior to payment being processed.
Contact Accounts Payable at firstname.lastname@example.org with invoices over 45 days old.
EFT PAYMENTS TO SUPPLIERS/VENDORS (ELECTRONIC FUNDS TRANSFER)
City of Emporia offers EFT payment option to our suppliers/vendors. EFT is an electronic payment that will be sent to your bank account instead of you getting a physical check in the mail.
For details on the program, please send an email to AccountPayable@emporiaks.gov.